CareCentre.io uses a colour-coded system to help managers quickly assess employee clock-in and attendance status. This visual representation makes it easy to identify punctuality, missed clock-ins, and manual adjustments. This guide explains what each colour means and how managers can use it to monitor attendance effectively.
Understanding Colour-Coded Shift Indicators
Each shift displays a colour-coded bar to indicate the attendance status of an employee. The meaning of each colour is outlined below:
1. Green – Clocked In/Out on Time
The employee clocked in and out on time as per their scheduled shift.
No further action is needed.
2. Amber – Missing Clock-in or Clock-out
Either the employee forgot to clock in or clock out.
Managers should review and follow up with the employee.
3. Blue – Manager Edited Clock-in or Clock-out
A manager manually adjusted the employee’s clock-in or clock-out time.
This may happen due to system errors, forgotten punches, or corrections.
4. Red – Late Clock-in or Clock-out
The employee clocked in late or clocked out late beyond the allowed timeframe.
Managers can investigate and take necessary actions if required.
How Managers Can Use Colour-Coded Shifts
1. Quickly Identify Attendance Issues
Scan the rota for Amber or Red shifts to spot attendance problems.
Use the Clock Icon to review detailed clock-in/out records.
2. Edit or Adjust Attendance Data
If an entry is incorrect, managers can manually edit clock-in/out times, turning the shift Blue.
Ensure changes are justified to maintain accurate payroll records.
3. Follow Up on Missed or Late Clock-ins
Discuss attendance concerns with employees showing repeated Amber or Red indicators.
Encourage punctuality and reinforce attendance policies.
Frequently Asked Questions (FAQs)
What should I do if a shift is marked Amber?
Follow up with the employee to confirm if they forgot to clock in or out.
Can employees see their shift colours?
No, only managers can view colour-coded attendance indicators in the rota.
What happens if I manually adjust a shift?
The shift will turn Blue, indicating a manager-modified clock-in/out record.
How can I track attendance trends?
Regularly review the rota and export attendance reports for deeper insights.